Xero Integration

Integrating Xero with Teamo enables you to streamline your club's financial tracking and gain real-time insights into income, expenses, and product transactions. Follow these detailed steps to ensure a smooth and efficient setup process.

Before connecting Teamo to Xero, you’ll need to organise your Xero account to accommodate revenue, costs, and other transactions associated with your club. Here's how:

1. Create or Log In to Your Xero Account

• If you don’t already have a Xero account, create one at Xero's website.
• Once your account is set up, log in to access the dashboard.

2. Navigate to the Chart of Accounts

• From the dashboard, click on Accounting in the main menu.
• Select Chart of Accounts from the dropdown list.

3. Add Revenue Accounts

• In the Chart of Accounts, click Add Account to create a new revenue account.
• Fill out the following details:
• Account Type: Choose "Revenue" or "Sales" based on your preference.
• Code: For example, enter "MF1" (Match Fees).
• Name: Provide a descriptive name, such as "Match Fees."
• Ensure the checkbox for Enable Payments to this Account is ticked.
• Click Save to add the account.

4. Add Cost Accounts (e.g., Teamo and Stripe Fees)

• Repeat the process to create accounts for direct costs like Teamo fees:
• Account Type: Direct Costs.
• Code: Example: "TF1."
• Name: Example: "Teamo Fees."
• Tick Enable Payments to this Account.
• Click Save to confirm.

5. Add an Account for Stripe Income

• Create a new account specifically for Stripe transactions:
• Account Type: Current Liability.
• Code: Example: "STBANK."
• Name: Example: "Stripe Income."
• Tick Enable Payments to this Account.
• Click Save to finalise the setup.

1. Log into Your Teamo Account

• Access your Teamo account and navigate to the Manage section.
• Select Accounting Software from the available options.

2. Connect Teamo to Xero

• Click Connect Account and follow the prompts:
• You’ll be redirected to Xero’s login page. Enter your credentials to authorise the connection.
• Once connected, click Continue and then Connect to finalise the integration.
• After the connection is successful, refresh your Teamo account to enable configuration options.

1. Map Payment Accounts

• In Teamo, go to the Map Payment Accounts section.
• Click Add Mapping and enter the following details:
• Account Code: Select the Stripe/GoCardless account where funds are received.
• Xero Account: Choose the "Stripe Income" account created earlier.
• Click Add Link to save the mapping.

2. Map Direct Costs

• Navigate to the Map Direct Costs section in Teamo.
• Click Add Mapping and complete these fields:
• Account Code: Choose the account code for costs, such as Teamo fees.
• Xero Account: Select the corresponding Xero account, e.g., "Teamo Fees."
• Click Add Link to finalise.

3. Link Products to Accounts

• Go to Link Products to view a list of your club's products.
• For each product, select the appropriate Xero account code and click Add Links to establish the mapping.
• Note: You can also link products directly when editing items in the Club Products section.

Once mappings are complete, review your setup to ensure everything is functioning correctly:

• Xero-Registered Accounts: Check the list of Xero accounts visible in Teamo.
• Product Mapping: Verify that all club products in the Club Products section display their associated Xero account codes.

Now that Teamo and Xero are fully integrated, you can efficiently manage payments and invoices. Here's how:

1. Track Payments

• When a user pays for a club item (e.g., match fees), the transaction will automatically appear in Xero.
• To view payments:
• Log into Xero and go to Business > Invoices.
• Here, you’ll see all paid invoices, complete with amounts and details.

By following this guide, your Teamo and Xero integration will significantly simplify financial operations, providing you with a clear and organised view of your club’s income, costs, and product-related transactions. This streamlined approach saves time and ensures accuracy, allowing you to focus on managing your club effectively.