We are what is known as a data controller. This means we have control over how your details are used and who we pass them to.
We don’t need to have Data Protection Officer, but we have decided to put together a team of people instead to make sure your details are safe. They can be contacted at email@example.com in case you have any questions.
1. WHAT TYPE OF DETAILS DO WE COLLECT FROM YOU?
We might collect the following personal details about you during before, during or after your time as a member, such as:
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also hold and use what is called “special information” such as your ethnicity or whether you have any religious beliefs, and any information about your health such as any injuries you have/have had or times you may not have been very well or details of any medication that you need for your health. It will only be used when we have a good reason to do so such as:
In the table below, we refer to these as the “special reasons”.
3. WHERE DO WE GET THIS INFORMATION FROM?
We will normally collect personal information about you when you create an account on our site at www.spencerhockeyclub.org or using EzFacility, to become a member or to renew a membership of Spencer Hockey Club, or to buy anything from us online or using EzFacility, or when you want to talk to us on the phone, by e-mail or in some other way. EzFacility provides us with an online e-commerce platform that allows us to sell our services and products to you, and your data is stored through EzFacility data storage, databases and the general EzFacility application. For more information you may want to read EzFacility Terms of Service or Privacy Statement available from their website.
4. HOW CAN YOU STOP US FROM MARKETING TO YOU?
Sometimes we may wish to contact you by email, post or text message to tell you about things we think you might like. We will only do this if you have told us you are happy to receive these messages and you can tell us to stop at any time. .
5. WHO ELSE MAY USE YOUR DETAILS?
We may send your details to others to help us run our organisation. These are:
6. ARE YOUR DETAILS SAFE?
We have put in place security measures to make sure your details don’t go missing or get used in a way they shouldn’t be. We have a great team of people working with us and they will only use your details when and how we tell them to. We do not share information outside of the UK and European Union.
7. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
We collect personal details from you for different reasons and so we might keep it for different lengths of time. For example, we might have to keep it for a long time for legal reasons, but most of the time, we will keep your details for 3 years after you last get in touch with us.
It is important to make sure that the details we hold about you is accurate and up-to-date, so make sure you let us know if anything like your email address or phone number changes. You can normally do this through our membership secretary at Message Sally Horder
8. WHAT ARE YOUR RIGHTS?
Did you know you can ask us to do lots of things with your details?
You can ask us to:
Some of the rights may not always apply to the personal details we hold for you as there are sometimes requirements and exemptions attached which means we need to hold on to certain information and other times the rights may not apply at all.
DON’T FORGET though, if you have told us we can use your information in a certain way and you would like us to stop, you can tell us to stop at any time and you can always tell us to stop sending you marketing messages.. If you have any questions or are unhappy about something, please contact us at firstname.lastname@example.org
9. WHAT HAPPENS IF WE NEED TO CHANGE THIS NOTICE?
Keep an eye out for changes to this notice online. If we make big changes the version date at the bottom of the notice will be updated. Where we are required to do so by law, we will ask for your permission before we change the reason for using your details.
10. HOW CAN YOU GET IN TOUCH?
If you have a question or a complaint, please email email@example.com
In some cases we might need the information you have given us to make sure we can do what we say we are going to do with your details. Other times, we may not need it, but if we don’t have it, we may not be able to provide you with the best possible service.
If you have told us we can use your information in a certain way, you can tell us to stop using it at any time, by contacting us at firstname.lastname@example.org
Playing membership (whether full or Junior) of the Club shall be open to any person regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs completing an application form and paying the relevant subscription. Data (as stated in the Data Policy) will be kept secure on a membership database.
Playing member subscription fees shall be set annually at a general meeting of the Hockey Club. Subscriptions shall be payable by all members
SUSPENSION OF MEMBERS
The Management Committee shall have the power to refuse membership or suspend or expel any member of the Club for good and sufficient cause, such as non-payment of subscription fees, and conduct or character likely to bring the Club into disrepute.
The Constitution of the Club outlines the Club’s functions and the rules under which the Club operates. All members, including playing and non-playing members, are expected to abide by the Constitution and any documented rules, published codes of conduct and policies. Failure to do so may result in suspension or exclusion of a member.