Telford and Wrekin Hockey Club

TELFORD AND WREKIN HOCKEY CLUB

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Committee and Key Contacts

Committee and Key Contacts

Committee and Key Roles

The club is managed by an Executive Committee and sub-committees who report back to the Exec.

Positions are elected at the AGM each year by the Club's members. If you would like to run for a position, please discuss with anyone on the Exec.

If you would like to volunteer for any position or role in the club, please contact us!

Executive Committee

Junior Committee

Coaching

RSJ
Ralphsie SJMen's 1s Coach
Gary StaceyWomen's 1s Coach
LH
Liam HennessySenior and Junior Coach
Thomas GoughJunior Coach
Grace FlynnJunior Coach
Jodie LaneJunior and Back to Hockey Coach

Club Welfare and Safeguarding

Senior Captain's 2023/24

Chair

  • Develop, maintain and take responsibility for driving forward the club development plan, including timetabling, allocating roles & responsibilities and monitoring progress. Items for consideration could include: Different ways to play, new pitch opportunities, the introduction of new roles into the club, partnership arrangements, member feedback on club direction
  • Timetable committee meetings for the year (liaise with the committee regarding most suitable dates)
  • Chair committee meetings
  • Arrange AGM date
  • Prepare Chairman’s report for AGM
  • Ensure all club sections are performing – liaise regularly with section Heads of Hockey
  • Ensure all others on the committee carry out their respective responsibilities
  • Liaise with Umpiring Officer, Heads of Hockey, and the executive committee on any disciplinary matters relating to individual players or incidents, in line with the constitution
  • Represent the Club as necessary on any committees or at any meeting
  • Ensure smooth running of Club, proactively addressing any issues that might arise.
  • Work to recruit, recognise, reward and retain those who volunteer for and on behalf of the club
  • Provide access to coach, official, volunteer opportunities for club members
  • Ensure Volunteer recruitment and training is included in the club development plan
  • Be responsible for all aspects of discipline within the club.
  • Facilitate search for club sponsorship.

Vice Chair

  • Deputise for Chair as and when appropriate
  • To have specific responsibility for a particular area of the clubs development as defined by the chair and general committee (e.g. responsibility for club development, specific project)
  • Develop club plan, both short term and long term with associated actions
  • Maintain and take responsibility for driving forward club development plan, including timetabling, allocating roles & responsibilities and monitoring progress. Items for consideration could include: Different ways to play, new pitch opportunities, the introduction of new roles into the club, partnership arrangements, member feedback on club direction

Treasurer

  • Be responsible for all club finances
  • Advise and report to the committee on all matters financial
  • Prepare a set of audited accounts for presentation to AGM year, with associated commentary
  • Prepare annual budget and make recommendations for annual subscription rates and weekly match fees for the season ahead
  • Maintain all financial paperwork.
  • Monitor receipt of all funds.
  • Receive, validate and arrange payment of all bills
  • Ensure that club has public liability insurance
  • Pay affiliation fees as appropriate
  • Provide financial status report to each committee meeting


Secretary

  • Ensure minutes are kept of each committee and AGM meeting and agendas are followed
  • Arrange meetings as required.
  • Ensure all correspondence is handled
  • Undertake England Hockey annual affiliation process
  • Ensure notice of AGM is circulated in line with constitution


Head of Hockey (representing Men's and Women's)

  • To equally represent all members of the club and be known to them.
  • To manage the section and report to the Club Committee
  • To be responsible for all matters that relate to the section on behalf of the club.
  • To plan the goals and objectives of the section for the season.
  • Oversee training and coaches so that all members get relevant training/time on pitch.
  • Determine training requirements for the section, help organise coaches and send pitch requirements to the pitch manager.
  • Oversee selection process so that policy is fairly and consistently applied.
  • Attend and jointly chair playing committee meetings.
  • Liaise with the Head of Hockey - Junior to help provide coaches and also aid in the integration of juniors into senior sides.
  • To remain impartial on discussions affecting members.
  • To be the first point of contact for new/possible new members.
  • To avoid/minimise loss of players from the club.

Head of Hockey - Juniors

  • Oversea the provision of junior training sessions.
  • Oversea the provision of junior teams.
  • Ensure effective development of junior section members into senior section players.
  • Ensure effective communication between both sections

Team Captain

  • Select a team of at least 11 players each week plus an umpire (except where there are
  • appointed umpires).
  • Confirm details to any appointed umpires prior to each match
  • Provide a match ball for all home games.
  • Advise opposition and umpires of any change to location and timings of home games in accordance with league rules.
  • Ensure First Aid kit is present at each game.
  • Adopt club selection policy and discuss with other captains selection each week.
  • Decide whether or not to enter any cup competitions.
  • Communicate any relevant information to players as directed by the committee or other.
  • Nominate a vice captain who will be responsible for team finances (match fees, annual subscriptions, Dinner/Dance tickets…..).
  • Report to the main committee via their Head of Hockey on all matters concerning the team.
  • In the case of the first team captains, submit a match report to the press each week (liaise with Communications Officer).
  • Maintain records of who played where and when.
  • Input the score onto the GMS system following each match.
  • Update fixtures, results and match reports on the clubs Teamo app.
  • Inform players, umpires and tea supplier in the event of cancellation.
  • Inform opposing Captain in the event of home cancellation.
  • Liaise with Umpire Liaison Officer and Chairman in respect to any disciplinary matter relating to individual players or incidents, in line with constitution.
  • Follow England Hockey child protection guidelines
  • Complete incident report if and when required.

Welfare Officer

  • Assist the club to fulfil its responsibilities to safeguard children and young people.
  • To be the first point of contact for staff, volunteers, parents and children/young people where concerns about children’s welfare, poor practice or child abuse are identified.
  • Ensure all those who need to undergo DBS checks do
  • Be the first point of contact with the England Hockey’s Child Welfare Officer.
  • Implement England Hockey’s reporting and recording procedures.
  • Maintain contact details for local social services, police and the Area Child Protection Committee.
  • Promote England Hockey’s best practice guidance/code of ethics & behaviour within the club and anti-discriminatory practice.
  • Ensure confidentiality is maintained.


Social Media Officer

  • Oversee the management of the club’s social media accounts.
  • Issue press releases associated with the club and liaise with the media.
  • Produce a weekly result sheet for distribution to our social media channels.
  • Produce a newsletter as and when required – at least twice a year.
  • Produce all publicity for recruitment etc. on behalf of the club, and distribute.
  • Report to the main committee regarding all matters social and media.
  • Ensure that there is effective communication between all parts of the club.

Sponsorship and Grant Secretary

  • Oversee and coordinate the search for club sponsors.
  • Liaise with teams who are searching for sponsorship and keep a central record of all sponsors.
  • Investigate available grant funding streams and apply for grants as required.
  • Feedback to the committee on applications and progress.

Webmaster

  • To update and improve the club’s website by liaising with the necessary personnel from with the club
  • Ensure season’s fixtures and pitches are on the website
  • Identify all appropriate club news and add to the website
  • Be creative in identifying potential areas of improvement to website
  • Create a new team as required and move players into team squads
  • Help input the matches each season

Fixtures Secretary (Representing Men's and Women's)

  • Facilitate arrangement of friendly fixtures as required.
  • Liaise with captains as to their requirements for additional friendly fixtures.

Our Partners

TRANSICON
REX STEVENS TRANSPORT
TRANSICON
REX STEVENS TRANSPORT
MIDLANDS HOCKEY
England Hockey
ClubMark
MIDLANDS HOCKEY
England Hockey
ClubMark
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